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Privacy Policy

Last Updated: September 4, 2025

Privacy Policy

This Privacy Policy explains how Upsta handles information when you or your organization use our application ("App"). We've written this in straightforward language so it's clear what data we gather, why we gather it, and how we keep it safe. This applies when you:

  • Download and use our mobile or web-based App that links to this privacy notice.
  • Use platform features for attendance, tasks, leave, or reporting.
  • Engage with us in other related ways, including customer support, sales, or events.
Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use the App. If you still have any questions or concerns, please contact us at support@movya.com.

1. What Information Do We Collect?

Personal Information You Provide:
  • Full name
  • Email address and phone number
  • Job title, department, and other employment details
  • Documents uploaded to profiles or records
Application Data & Permissions:
  • Camera Access: Used for uploading profile pictures, attaching documents, or capturing photos when submitting tasks. Images are tied to the relevant record and stored securely.
  • Precise Location: Captured only during attendance check-in/out (for geo-fenced validation at your office or specified location) and when starting or submitting a task. This ensures accurate time tracking and accountability. Location is never tracked in the background or without your permission.
  • Device Information: Such as device ID and operating system version, collected to maintain compatibility, enhance security, and support troubleshooting.
Information Automatically Collected:
  • Device ID and operating system details for security, troubleshooting, and analytics.
  • Usage activity, such as task submissions or attendance logs, captured as part of core features.

We do not collect unnecessary background data. Information is limited to what is required for running the App effectively and securely.

2. How We Use Your Information

We process your information to deliver and improve our App, manage employee and organizational activities, communicate with users, ensure security and accountability, and comply with legal obligations. We may also process your information for additional purposes when you give consent.

  • To manage employee accounts, profiles, and organizational records.
  • To validate attendance using geo-fencing and record precise task locations.
  • To assign tasks, capture proof of completion through photos and location data, and track progress.
  • To send system communications, including task updates, approvals, alerts, and greetings.
  • To allow employees to update their profile details and upload documents.
  • To monitor system activity to improve performance and reliability.
  • To protect against misuse, maintain security, and ensure data integrity.
  • To comply with applicable laws, regulations, and organizational policies.

3. Device Permissions

Certain features of the App may ask for access to your device's functions:

  • Camera: For capturing profile photos, uploading documents, or attaching images when completing tasks. Required for submitting task completion.
  • Location: For validating attendance (check-in/out) via geo-fencing at your office or specified location, and for logging the location of task assignments and submissions. Location is only accessed at these times and never in the background.
  • Microphone/Audio/Video: We do not access or record any audio or video from your device.

4. Cookies and Tracking

Our App and website may use cookies and similar tracking tools to enhance your experience and support functionality. These small files are stored on your device or browser and help us:

  • Remember your login details, settings, and user preferences.
  • Analyze how the App and website are being used to improve performance and usability.
  • Support essential features such as secure access and session management.

You may adjust your browser or device settings to refuse cookies or notify you when they are placed. Please note, however, that some parts of the App or website may not function properly without cookies enabled.

5. When Do We Share Your Information and With Whom?

[object Object] We only share it in limited situations where it is necessary to operate the App, comply with the law, or protect our rights.

  • With service providers: To support hosting, cloud storage, analytics, or other technical operations needed to run the App efficiently.
  • With your organization: Your employer or administrator may access reports, attendance data, or task-related information. In these cases, your organization is the primary controller of your records, and we only process your data to provide the agreed services.
  • For legal reasons: If we are required to disclose information to comply with a law, regulation, court order, or government request.
  • For security and enforcement: To protect the integrity of the App, prevent fraud or misuse, and enforce our terms of service.

All third parties we work with are required to protect your information and use it only for the purposes for which it was shared.

6. How Long Do We Keep Your Information?

We only keep your information for as long as it is needed to provide the App's services, meet legal requirements, or support your organization's needs.

  • Personal and organizational data (such as attendance records, leave requests, task submissions, and reports) will be stored for the time necessary to deliver the features described in this Privacy Policy.
  • If required by law or your organization's internal policies, we may keep your information for a longer period.
  • When your information is no longer needed, we will securely delete it, anonymize it, or move it to safe storage until deletion is possible.

7. How We Protect Your Information

We use security measures such as encryption, limited access, and strict organizational practices to help keep your information safe. While we are committed to maintaining strong security standards, it is important to understand that no system connected to the internet can be guaranteed to be completely secure.

9. Your Choices and Rights

Depending on where you live, you may have certain rights regarding your information, such as:

  • Accessing a copy of your personal data.
  • Requesting corrections to inaccurate records.
  • Asking for deletion of your data where legally applicable.
  • Restricting or objecting to certain processing activities.

To exercise these rights, you can contact us directly (see Section 11).

10. Policy Updates

We may revise this policy periodically to reflect changes in our practices, legal requirements, or App store guidelines.

If we make changes to this Privacy Policy, we'll update the date at the top so you always know when it was last updated. The new version will take effect once it is published. We encourage you to check this page regularly so you remain informed about how we protect your information.

11. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, you can reach us at:

We aim to respond to all requests and questions within a reasonable timeframe, usually within 15 days.

12. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

Depending on your country, you may have the right to request access to, update, or delete your personal information.

To do so, please visit our Account Deletion page.

In this policy